Violation Enforcement

When it comes to deed restriction enforcement, many community management companies continue to use the same method: two employees in a vehicle, one person driving and looking for violations, while the other tries to keep track of where they are in the community while simultaneously referring to a list of existing violations, taking notes, and keeping track of photos taken with a digital camera. This method is time consuming and expensive, depending on the size of the community and the experience level of the inspectors. Mistakes are easily made, photos can be mislabeled, and it can easily result in having to contend with upset residents and providing unreliable information to your Board of Directors.

 © Paramount Pictures
© Paramount Pictures      

KPM Management believes in making the violation enforcement process as thorough and efficient as possible, while maintaining a high level of accuracy and transparency. Nobody likes to receive a violation letter, but by providing as much information and support as possible we try to turn a potentially negative experience into one where residents are understanding and willing to work toward curing their violations.

To achieve our high level of efficiency and a healthy compliance rate, KPM Management utilizes a program called SmartViolations, a component of the cloud-based community compliance software Smartwebs. This software consolidates cutting-edge technologies and automation with GPS navigation, virtual maps, and integrated photo documentation to quickly allow for the recording and storage of violations in real time.

 Map ExampleViolation List Example 

Instead of sending out two employees, KPM Management finds it necessary to send out only a single, experienced team member to perform deed restriction enforcement inspections. We are able to complete all of the required processing while still in the field, in a lesser amount of time than the traditional two-person inspection, with the result of only having to print and mail out the letters from our office upon completion of the inspection. And, despite the fewer hours spent on inspection, we are still able to maintain an accuracy level of over 99%.

 Dashboard ExampleCompliance List Example 

Because Smartwebs is a cloud-based platform, Board members and even Committee members can access the information at any time of the day from any computer, cell phone, or tablet. Once we have set up your user profile, you will have current and immediate access to a Dashboard containing charts, graphs, statistics, and percentages relating to the different types of violations being recorded within the community. You will have at your disposal a number of different reports to illustrate your monthly output, and you can view any letters or photos associated with any address or property owner recorded within the preceding six months. This will enable you to have a completely transparent and comprehensive visual view of violation activity of your community.

Smartwebs is a service that we utilize with all of our communities, and if you elect to work with KPM Management, you will quickly realize that this is a vital tool in understanding which violations are most prevalent within your community.

KPM Management
5757 Flewellen Oaks Lane, Suite 404
Fulshear, Texas 77441
p. 281-685-3090
f. 281-599-8822

[email protected]